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POEA Registration

 
HOW TO REGISTER WITH THE POEA   (www.poea.gov.ph)

  1. A foreign principal who wishes to hire workers from the Philippines is required to be registered with the POEA (Philippine Overseas Employment Administration) through a duly POEA-licensed recruitment agency.  Registration is required before any recruitment activity can be conducted.
  2. Certain documents need to be attested by the POLO (Philippine Labor Office),  and then authenticated by the Philippine Consulate General, prior to registration at the POEA.
  3. List of Documents Required for Attestation and Authentication
    A.
    Special Power of Attorney (SPA)
    This document must be printed out using your company letterhead, and duly signed by your company representative (CEO, President, General Manager, HR Director or Manager).  Prior to filing, the SPA needs to be notarized by a recognized notary officer or as per notary requirements imposed by the principal’s State/Country.
       
    B. POEA Standard Employment Contract (SEC)
    Please fill in Part A (Employer Information) on the first page.  Leave all other information blank.  The second page must be signed by your company representative.
       
    C. Manpower Request or Job Order (JO)   
    This document must be printed out using your company letterhead, and duly signed by your company representative.  Please make the necessary applicable changes to the highlighted text.  Indicate the currency used or the prevailing exchange rate from local currency to US dollars.
    The Categories and Numbers Required, should indicate your anticipated staffing needs for a period of two (2) years.
    For Canada principals, the Categories and Numbers Required must match the approved LMO (Labor Market Opinion).  For USA principals, the Categories and Numbers Required must match the approved Labor Certification (form ETA-750).
       
    D. A sample copy of your company’s Master Employment Contract or Offer Letter, printed on your company letterhead
       
    E. Photocopy of your company’s valid Commercial Trade License or Business Permit
       
    F. A copy of Camox’s valid POEA license
       
    G. A photocopy of your company signatory’s passport
       
    H. For Canada principals only:  A copy of the LMO pre-approval letter or ELMO pre-approval letter for the categories being recruited (this must match the Categories and Numbers Required on the Job Order being filed – see item C above).
       
    I. For USA principals only:  A copy of the Visa Assurance or approved LCA from the US Department of Labor or any equivalent document validated by the issuing authority (this must match the Categories and Numbers Required on the Job Order being filed – see item C above).
   
 
4.
If your company is already  accredited with a recruitment agency in the Philippines, and you wish to cancel that accreditation and re-accredit/ re-register your company with Camox, the following documents are also required in addition to the above; otherwise proceed to Instruction no. 5.
J. Cancellation of Accreditation (addressed to Agent)
This letter must be printed out using your company letterhead and addressed to your previous recruitment agent.  This should be duly signed by your company representative.

   
K. Cancellation of Accreditation  (addressed to the POEA)
This letter must be printed out using your company letterhead and addressed to the POEA.  This should be duly signed by your company representative.
   
 
5. Please note that items A, B, C, D and items J, K (if applicable) must have one and the same signatory.  Please note that a copy of the signatory’s passport is required (see Item G above).

6. Please prepare three (3) sets of the above document requirements. One set will be retained by the POLO, the second set will be retained by the Philippine Consulate, and the third set will be stamped/verified and filed at the POEA for registration.

7. Attestation and stamping fees:  Prepare two separate cheques (company cheque, manager’s cheque, money order or cash only – no personal cheques or credit cards accepted). 7.a.  One cheque payable to Philippine Overseas Labor Office.  Please verify the filing fee with the POLO office nearest you.  
7.b.  One cheque payable to Philippine Consulate General.  Please verify the filing fee with the PhilConGen office nearest you.  

8. File the three (3) sets of documents along with cheque payments to the POLO office nearest you.  These may be filed personally.  For applications by mail or courier, please enclose a return self-addressed prepaid envelope.

9. Upon release of the documents from the POLO and PhilConGen, please send the original copy of the attested documents to Camox, to the following address:

Camox Philippines, Inc.
Suite 3A Hernandez Building
1646 Evangelista Street
Makati City, 1233 Philippines
Attn:  Marketing Department  Tel no.:  (63-2) 843-9141

10. A  Camox representative will inform you once the documents are received. Camox will immediately file the attested documents at the POEA for registration purposes.

11. Approval takes 7-14 business day depending on the workload of the POEA.  A Camox representative will inform you once the registration is approved, and will furnish you with photocopies of the registered documents.

12. Recruitment activities may commence once the POEA registration is approved.
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